Your Journey to AI Value

We guide your organisation through every phase: discovery, vendor selection, governance, training, and ongoing oversight. Our focus is your value capture. Implementation is handled by your vendor or systems integrator.

Our Services

Discovery & Prioritization Sprint

The Starting Point

You know AI matters. You're not sure where to start or how to measure success. This is where we begin. We conduct research interviews, document sampling, and systems review to understand your operational reality. We identify your top AI opportunities and model the specific ROI for each one: DSO reduction, hours saved, compliance gains.

Deliverables:

  • Executive Brief identifying top 3 prioritized use cases with specific ROI targets
  • ROI model with measurable impact projections
  • Prioritized implementation roadmap
  • Risk snapshot
  • 60-minute stakeholder walkthrough

Who should buy:

Organisations that want a decision-ready AI roadmap without starting an implementation project. Ideal if you're exploring AI but unsure where to start or how to measure value.

Typical Outcome:

You move from "AI strategy" as a vague goal to concrete use cases you can action immediately.

Vendor Recommendation

The Decision

You've identified where AI can create value. Now you need the right vendor. This phase removes vendor bias from your evaluation. Based on your Discovery analysis, we evaluate available vendors against your specific requirements. We deliver a shortlist of 2-3 recommended vendors with clear reasoning. For each vendor, we provide pricing estimates, implementation timelines, key contract terms to negotiate, and potential red flags.

Deliverables:

  • Vendor evaluation against your specific requirements
  • Shortlist of 2-3 recommended vendors
  • Pricing estimates per vendor
  • Implementation timeline expectations
  • Key contract terms to negotiate
  • Risk assessment and red flags

Who should buy:

Organisations ready to select a vendor but want independent, conflict-free evaluation. We analyse your options fairly so you can make an informed decision with confidence.

Typical Outcome:

You choose the right vendor for your use case, not the one with the best marketing budget.

AI Governance, Risk & Compliance Pack

The Foundation

Before your team touches an AI tool, you need governance frameworks in place. This phase builds the policies and playbooks that keep your organisation safe. We develop data-handling policies, prompt and usage rules, vendor risk checklists, and incident response playbooks. We conduct a stakeholder workshop to ensure your team understands ownership, escalation, and compliance requirements.

Deliverables:

  • Data-handling policy
  • Prompt and usage policy
  • Vendor risk checklist
  • Incident response playbook
  • Audit checklist
  • Short stakeholder workshop

Who should buy:

Organisations implementing AI tools and needing practical governance before deployment. Compliance, legal, and operations teams benefit most.

Typical Outcome:

Reduced compliance risk, clarified roles, and a reusable playbook for future AI tools.

Training & Playbooks

The Adoption

A great AI tool fails if your team doesn't know how to use it safely and effectively. This phase embeds AI adoption into your operations. We run role-based workshops for operators, managers, and executives. We build a prompt library, QA checklist, and trainer notes so your team knows exactly what good AI use looks like. Everything lives in a living playbook you update over time.

Deliverables:

  • Role-based workshops (operators, managers, executives)
  • Prompt library
  • QA checklist
  • Trainer notes for ongoing adoption

Who should buy:

Teams deploying AI tools and needing adoption support. Focuses on safe, effective use, not tool administration.

Typical Outcome:

Faster time-to-value, fewer errors, and sustained adoption across teams.

Outcomes Assurance & Third-Party Oversight

The Verification

Vendors promise performance. This phase ensures they deliver it. We conduct monthly vendor performance audits, governance health-checks, and quarterly compliance reviews. We oversee acceptance testing and support SLA negotiation. You get independent verification that your vendor is meeting commitments.

Deliverables:

  • Monthly vendor performance audits
  • Governance health-checks
  • Quarterly compliance reviews
  • SLA negotiation support
  • Acceptance testing oversight

Who should buy:

Organisations with active vendor relationships who want independent verification of delivery and performance. Insurance against vendor underperformance.

Typical Outcome:

Vendors perform better under oversight. You catch gaps before they become costly problems.

Fractional AI Strategy Officer

The Direction

Growing organisations need consistent AI strategy without hiring full-time. This is ongoing strategic partnership. We provide flexible advisory support. Board and executive briefings. Roadmap stewardship. Vendor coordination. Procurement oversight. Regular strategy reviews. You have a strategic partner embedded in your decision-making.

Deliverables:

  • Board and executive briefings
  • Roadmap stewardship
  • Vendor coordination
  • Procurement oversight
  • Regular strategy reviews

Who should buy:

Growing organisations that need ongoing AI strategy without hiring full-time. Useful during active implementations or multi-vendor rollouts.

Typical Outcome:

Consistent strategic direction, vendor accountability, and executive alignment.

No-Development Clause

"NeoPolaris guides your organisation through discovery, vendor evaluation, governance, training, and ongoing oversight. We do not perform software development, system configuration, no-code automation setup, vendor product configuration, or any form of technical implementation. Implementation is handled by you, your selected vendor, or a separately contracted systems integrator."

KPIs We Help You Define & Measure

DSO Reduction

Significant reduction in Days Sales Outstanding

Process Hours Saved

Substantial reduction in manual effort and operational hours

Vendor Performance

Vendor SLA adherence and acceptance pass rates

Compliance Score

Compliance and audit readiness improvements

Decision Speed

Accelerated decision-making on AI opportunities

How We Work

Research First

Interviews, document sampling, and systems review to understand your operational reality.

Decision-Ready Outputs

Prioritized use cases with specific ROI targets, vendor shortlists, governance packs, and actionable roadmaps.

Technology Advisory & Oversight

We help you evaluate and choose the right vendors, guide RFP development, advise on SLA negotiations, and provide independent verification of delivery

Ready to Start?

Book a paid Discovery Sprint to get a prioritized, ROI-backed AI roadmap you can act on without committing to implementation.

Contact: info@neopolaris.ai